Metadata, Collections, Copyright, Legal Deposit



The Bibliography and Information Technology Sections and the Artificial Intelligence Special Interest Group of IFLA are excited to invite you to their WLIC 2025 Satellite Meeting. The event will delve into the critical intersection of AI, bibliographic control, and legal matters in the evolving information landscape.


Location: Astana IT University, Astana, Kazakhstan




Dates: 14th August (afternoon) and 15th August (full day) 2025


 


Satellite Themes


The central theme of this 1.5-day satellite meeting is the potentially transformative impact of Artificial Intelligence (AI) and generative AI on the evolution of bibliographic control, metadata practices, library collections, and associated legal aspects. The meeting aims to investigate and analyze these critical issues, exploring the multifaceted impact of AI, both in its current applications and in the emerging paradigm of generative AI, on the core missions of libraries and information institutions, including national bibliographic agencies, and on metadata, library collections, copyright and legal deposit, in an AI-increasingly driven information landscape.


This new landscape requires exploration, informed decision-making, policy development, and a new way of thinking about bibliographic control, collections and legal deposit. This includes exploring and forming policies regarding the value of generative AI materials to the national cultural output, considering their potential inclusion in the national bibliography and other library collections, and addressing complex issues related to their copyrightability and authorship that impact libraries in all sectors. There is also an increasingly important and controversial question around the use of copyrighted material to train AI, whether under the justification of fair use, through publisher agreements, but also in the context of Retrieval Augmented Generation.




Along with policy, we must endeavor to better understand how AI technologies and related tools affect our practices to create, enhance, and enrich data through practical examples and case studies. Another aspect of this reassessment concerns the metadata and bibliographic control of AI-generated content, which presents new avenues of exploration in description and metadata.


Objectives


This Satellite meeting aims to bring together experts from libraries, copyright offices, legal deposit institutions, policy makers, research organizations, and the technology sector to foster a shared understanding of the critical issues and collaboratively develop strategies and recommendations for navigating the evolving landscape of bibliographic control, metadata, library collections, copyright and legal deposit in the age of AI.


Expected Outcomes


Attendees can anticipate to:


    

  • Analyze AI’s impact (including generative AI) on bibliographic control, library collections, legal deposit, copyright, and ethics, including associated challenges, benefits, and future directions.
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  • Explore state-of-the-art AI technologies and their potential to enhance and transform bibliographic control, metadata creation, collecting and legal deposit practices.
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  • Understand the copyright issues surrounding AI training data and AI outputs.
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  • Identify challenges, opportunities, solutions, and actionable strategies for navigating the AI-driven information landscape.
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  • Network with peers and experts, fostering collaborations to drive future research, development, and policy action in this field.
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Satellite Programme


 


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